Vendor Custom Fields - Accounting Software Secrets
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Vendor Custom Fields

Vendor Custom Fields

Custom Fields


This feature is one of the most powerful, yet underutilized, features of QuickBooks. A total of 15 fields are available and can be used for customers, vendors, or employees as needed.  Up to seven custom fields are available for any one list.  To create a custom field, click on the Define Fields button.  This will bring you to a list.  The label column will determine what will be shown to the left of the free form box.  The customer, vendor and employee boxes will determine on which list the label and related free form box will appear.  Once setup, this information can be used on invoices, reports, etc.  Some examples of possible uses for custom fields are: pager number, birthday, city (for city license purposes), contract renewal month, price level, and cellular telephone number.  This information can then be included on invoices, reports, etc.


QBRA-2003: Lists > Customer:Job List > Customer:Job > New > Additional Info Tab > Define Fields







List Limits Expanded

For most QuickBooks users, the list limit for the QuickBooks Pro and Premier products of 14,500 is sufficient.  For some, however, that is not the case.  We have been seeing increased list size for a variety of reasons.  One of the most common is the increased number of customers as the result of web site sales.  For version 6 and prior, the list limit was doubled for the Enterprise Solutions Product.  New with version 7, the Enterprise Solutions limit has been removed.

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Customers and Jobs