Reimbursement Group Printing on Invoice - Accounting Software Secrets
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Reimbursement Group Printing on Invoice

Reimbursement Group Printing on Invoice

Ask the Expert – Reimb Group Printing on Invoice


Q – In QuickBooks we have an invoice with a ton of items that are all grouped as Reimb Group.  However, this is a mistake and we want to have it all print on the invoice.  Can you help? Submitted by Carmine

A – When a group type item is originally created, there are two choices: By default the “print items in group” check box is not marked.  The result is that all the items that are included in the group will be printed as one line item on the invoice.  If the decision is made that all the individual components of the group should appear on the printed copy of the invoice for the customer, a check mark should be placed in the box.

QBRA-2005: Lists > Item List > Item > New

Unfortunately in the situation you described, simply going back to the item and placing a check mark in the box will not solve the problem.  With the check box marked, all the invoices in the future will print the group detail lines.  For the historical detail your only choice would be to re-enter the detail lines onto the invoice to permit printing, or to click on the “journal” button and the item detail will be displayed as part of the journal entry.

List Limits Expanded

For most QuickBooks users, the list limit for the QuickBooks Pro and Premier products of 14,500 is sufficient.  For some, however, that is not the case.  We have been seeing increased list size for a variety of reasons.  One of the most common is the increased number of customers as the result of web site sales.  For version 6 and prior, the list limit was doubled for the Enterprise Solutions Product.  New with version 7, the Enterprise Solutions limit has been removed.

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