16 Nov Password Warning
Setting up passwords is an important part of any internal control system when using QuickBooks. However, the password protection feature does not always function as anticipated. Most importantly is when a user is set up with limited access and denied access to changing or deleting transactions in the areas they have access to, this feature does not in actuality prohibit the user from deleting transactions. Let”s look at a specific example. If a user is set up to only be able to enter invoices. The user name and password is entered, selected access is chosen, and then the ability for selective access is chosen to only have the ability to enter transactions. On screen 9 of 10 no is chosen to not permit the user from changing or deleting transactions in areas they have access to. If an invoice is created, the user will not be able to generate any reports, however, using the previous button, the invoice can subsequently be deleted in the same session. If the same user tries to delete or change the invoice in a subsequent session, access will be denied. The only way this type of situation is changed is if Intuit receives enough pressure. Please submit a suggestion directly to Intuit by clicking on Help > Help & Support.