22 Nov Key Strokes
Keystrokes improve data entry significantly because there is no need to remove your hands from the keyboard, reach for the mouse, figure out where the cursor is, move it to where you need to go, and click (potentially several times). There are two ways to do this; the first is as data entry is completed, the second is to perform a specific task such as opening a form or memorizing a transaction.
By starting to type the name or item as you are completing a data entry task, the software will try to help by using “QuickFill” to match information already on the list. If it is not found, you will have the option to set it up. By starting to type, this is usually much more efficient than using the scroll down list. The main trick to this feature is to be consistent when setting up list items. For example if the list says Smith, Bob and the user types Bob Smith, QuickFill cannot help to find it.
The keystrokes in QuickBooks are left over from the old QuickBooks for DOS days. Although it may take a little while to get used to them, keeping your hands on the keyboard will reduce the time and effort it takes to enter information. For the complete listing, see the User’s Guide that is provided with the software. Here are a few to get started.