Budget Data Entry Ver. 2003 and higher - Accounting Software Secrets
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Budget Data Entry Ver. 2003 and higher

Budget Data Entry Ver. 2003 and higher

Budget Data Entry (Version 2003 and Higher)


With version 2003 the budgeting feature look and feel was changed significantly. The new look has more information visible on the screen at any given time, making the data entry and correction process more efficient.


The first time a budget is created; there is a series of questions the user proceeds through. The first is to set the year, and the type of budget (i.e. Profit & Loss or Balance Sheet).


QBRA-2004: Company > Planning & Budgeting > Set Up Budget


The next screen permits the user to choose to use no additional criteria, or to create the budget by customer:job or class. The same rules apply as did in prior versions. The account is required, the customer:job or class is optional, but only one of the additional criteria is permitted per budget.


The next screen provides two alternatives: The first permit entering the budget from scratch, the second is the option that permits the computer to automatically calculate the budget amounts.


QBRA-2004: Company > Planning & Budgeting > Set Up Budget > Next > Next


By clicking on finish, the screen appears that is also available once the budget has been set up. Or click on the button to create a new budget.


QBRA-2004: Company > Planning & Budgeting > Set Up Budget


TIP: The budget data entry screens (link to 155.200) were different for Versions 2002 and prior.


TIP: To improve efficiency, since the budget is technically a list, it is possible to export or import the list (link to 141.720). The advantage to this approach is the ability to use Excel to calculate the budget (permits formulas between accounts where as the data entry function described above only calculates as compared to the month before).


TIP: For Premier, version 2003 there is a new feature that permits creating a budget automatically (link to 155.300) within the software based on the historical data.


TIP: To double check the data entry once all the information has been entered, consider creating a report (link to 298). The Budget Overview Report is often effective in this situation.

More information on this topic

Planning and Budgeting