Weekly QuickBooks Tips and Tricks Newsletter

QuickBooks Edition - Issue 10.13

June 27, 2011

We are thrilled to have such a large and talented bunch of subscribers. However, as the list has grown, knowing the type of work each person is doing is becoming more and more difficult. We love our role as "gatekeeper" and throughly enjoy helping people finding the appropriate help as it is needed. As a result, we have developed a 4 question survey for the first 100 people to complete. This will help us learn more about you, especially if you would like to have us consider you for strategic partner type projects and/or referrals. As a bonus, you will be entered into a drawing for a $25 Amazon gift card. To let us know the specifics about you and enter the drawing, please visit the Subscriber Referral Database today and answer the 4 questions. I know it is short notice, but it will be quick, I promise. You have until June 30, 2011 to enter the drawing. Thanks!

We had the final session in the 6 webinars series earlier. We had pretty good attendance and we will get the remaining three sessions uploaded soon for you to review at your leisure. We received feedback that people would like a few more deeper dive sessions. Some of what we have heard is about the Advanced Inventory feature that is new with QuickBooks Enterprise Solutions 11.0. We have been working with that extensively, so we will definitely offer a session on that soon. We also have heard interest in Fixed Assets, Fraud Reduction, and others. If there is something you would like to see, please let us know. Don't forget that for specific questions, you also have a complimentary Monthly Discussion Forum as a resource.

One last thing, we are actively looking for a project managment/sales/administrative support person to join our team. We have been blessed with so many referrals for client projects as well as ProAdvisors who have expressed an interest in working with us. As a result, we need to hire someone to help us "direct traffic" through our organization. A virtual assistant type person would be perfect, some sales support experience is also a huge plus, but basically we are just looking for an organized, energetic person to work with us. If you are interested, or know anyone who is, you can learn more about the position on our hiring page.


In this issue:

  • Ask the Expert: Class Tracking for Payroll
  • FREE 12 Month Subscriptions for ProAdvisors
  • Upcoming Live Events
  • About Us
  • Quick Links

Tips and Tricks

Ask the Expert: Class Tracking for Payroll

Q - So it appears that I would need to set up separate payroll items for the taxes, but QB won't let me add any additional federal taxes. How do I class track the taxes? Submitted by Jenny

A - The short answer is that you need to check the payroll preference correctly. Log in as the Admin user in single user mode since this preference is a Company Preference. Choose Edit > Preferences > Payroll & Employees > Company Preferences. About half way down you will see a check box which should be marked for Job costing, Class, and Item tracking for paycheck expenses. You also have the option to choose the radial button for either one class for the entire paycheck, or the allocation can occur at the earnings item level. The payroll taxes will be pro-rated based on the allocation of the wages.

This is also the issue if you are entering time sheets and the class column does not appear: You need to mark the radial button for the earnings items.

As a resource for this and other questions, submit a question via "Ask the Expert" or attend our free, monthly discussion forum webinar.

FREE 12 Month Subscriptions for ProAdvisors

:I am thrilled to be included in another Intuit promotion. Intuit is currently offering 12 month subscriptions to four different applications as a pilot ProAdvisor program. Simply go to http://appcenter.intuit.com/promos/growyourpractice and click on request a subscription and scroll down to the form. Fill in your contact information including you ProAdvisor Contract Number (log in to https://proadvisor.intuit.com/login/ and you will see the contract number next to your name. When you press Submit, it will provide you the opportunity to choose a Business Profile name that you have already created, or choose a new one, and you will be subscribed to a no fee, fully functional, single user subscription of the application. The four applications that are currently included are:
* ProfitSee
* EZ Analytics
* AuditMyBooks
* XpandedReports

On that same web page there are also 1 hour webinars (with CPE credit available) featuring one of the four products each Thursday in July. Sign up today!

For all the details, links, etc: http://appcenter.intuit.com/promos/growyourpractice
For AOL Users: <a href="http://appcenter.intuit.com/promos/growyourpractice">click here</a>

Upcoming Live Events

Below are some live events in the next couple of months. If you are attending, let me know. I would love to catch up with you in person! For the full schedule including remote events, please visit our Training Calendar.

June 28: California CPA Education Foundation Course (need not be a CPA to attend), East Bay, CA
QuickBooks(R) Accounting Software Overview and Update, 8 hours Also available via webcast

September 18-20, 2011: Accounting C4 (Cloud Computing Collaborative Community) Conference powered by RightNetworks, Boston

November 7-9: The Sleeter Group Accounting Solutions Conference, Las Vegas, I will be attending and I am serving on the Developer Advisory Panel for the Awesome Add-On Consulting & Awards Program. Use code "BN2011" for a discount on the registration fee prior to August 31, 2011 (the code can only be used during Super Early Bird or Early Bird period) for a Regular or Combo registration on Regular or Combo registrations only - not Member or Multi registrations. Registrant may not combine use of promo code with new attendee discount; however, registrant may receive credits for referring new attendees.

About Us

McWilliams and Associates can help you keep pace with all your QuickBooks clients. Through many self-service options on our website www.accountingsoftwaresecrets.com, group settings like seminars and webinars, or one-on-one services, we help you quickly and painlessly navigate through the obstacle course of QuickBooks and related add-ons. Our clients are primarily from all over the United States with 95% of our work being done remotely with other Accountants and Pro Advisors, or with their clients if they prefer. We do not do any income tax work or financial statements so there is never a conflict of interest. Most of our QuickBooks consulting clients need 2-6 hours with us to deal with a specific issue, transition, or just for those occasional questions that come up.

In addition to QuickBooks we love working with integrated applications: Some specific examples include XpandedReports, Fishbowl Inventory, and Legrand CRM. We have experience with all these products and would love to partner with you as you help your client address needs that are beyond the scope of QuickBooks alone.

If you want more information on how we might best work together, call 800-787-8744. We would love to talk with you about your needs and any special deals we have for Bookkeepers, Accountants, and ProAdvisors.

Quick Links

Monthly Discussion Forum

XpandedReports for QuickBooks - Use affiliate code of "4luvofbiz" for an additional 1 month extension on the 1 month trial for the desktop (XR 4.3) product.

Virtual Time + Expense - I have been able to negotiate the same deal as I am getting for you: FREE! Free accounts will be provided to accounting professionals who provide accounting services to other companies on a full-time basis by using the link below.

AuditMyBooks - Interested in learning more about detecting errors and fraud in small business accounting systems? Visit my affiliate site to download the white paper titled “Protecting Your Business from Accounting Errors & Fraud”.

We have a non-ownership business relationship with Intuit, XpandedReports, Fishbowl Inventory, AuditMyBooks, Virtual Software, BQE Software, The Sleeter Group, Alterity, MISys, RightNetworks, Insynq, Remote Accounting Solutions, CA CPA Education Foundation, and CPE Link.

Monday, June 27, 2011 - 21:10
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Accounting Software Secrets Tips & Tricks Newsletter